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Restarting outdoor activities for Beavers (Amber readiness level)

This page was last updated on 16 April 2021. 

The changes from the last version, published on 27 March 2021, to reflect revisions to our risk assessment.


This page explains the steps we’ve taken to make sure that we can run face-to-face scouting in a covid-safe way.  

Please be aware that there will be differences between what we do at Beavers, and what is happening at other activities (e.g. sports clubs) or at school.  This is because we are following the guidance issued by The Scouts HQ which is aligned with the guidance issued by the National Youth Agency and this is separate to the guidance controlling the restart of activities in sports or education settings.

The information on this page specifically relates to normal section meetings held outdoors.  

Parents/carers, please discuss the arrangements on this page with your child to make sure that they understand the steps we're taking and know what they need to do to help us keep Beavers safe for everyone.  If you have any questions, please contact us.

We are required to obtain explicit consent from parents/carers for young people to take part in outdoor activities.  Please fill out the form at the bottom of this page to confirm that you understand the measures in place and that you are happy for your child to resume coming to outdoor meetings.

If your child isn't able to or doesn't feel comfortable returning to face-to-face activities, or you're think that we need to make some additional adjustments to support them returning to face-to-face activities, please contact us so we can discuss options. 

Arriving and departing

Beavers should not attend face-to-face activities if:

  • they have Covid-19 symptoms, or 
  • they have tested positive for Covid-19, or
  • they should be self-isolating in accordance with Public Health England guidelines (for example because they've been in contact with someone with Covid-19 symptoms or they've been instructed to self-isolate by NHS Test and Trace).

If at all possible, please make your own way to Beavers.

Our normal meeting times will be 1800-1900. 

Beavers should be dropped off between 1750 and 1800, and should be ready for collection between 1900 and 1910.  We will let you know if these times change.

A leader should be waiting to meet you at the drop-off point when you arrive.  If there's no-one there to meet you, please wait in your car until a leader appears.  Once everyone has arrived we'll go together to where we're doing activities that week.  If you know you're not able to attend a meeting, or that you're going to be late, please let us know so that we're not making everyone wait unnecessarily.

At the end of the meeting the leader will bring the Beavers back to the pick-up point.  Parents and children not taking part in the meeting should wait at the pick-up point and observe the current government guidance around social distancing from other families.  Please do not come to where we are meeting.

The car park will be the drop-off/pick-up point for meetings held a Hensingham Primary School (the leaders will typically be waiting either, on the grass, or, on the lower car park).  For meetings held at other locations, we will tell you where to meet.

Reducing the risk of spreading the virus

We will plan activities and games to enable Beavers to follow social distancing guidelines.  Parents/carers, please ensure that your child understands that they will need to follow social distancing guidelines when they come to Beaver meetings.  If Beavers persistently ignore reminders from leaders to maintain social distancing, they may be asked not to attend meetings for a period of time.

We will be taking steps to minimise the spread of virus through contact with surfaces, this will include washing/sanitising hands. We will have hand sanitiser or washing facilities available (most of the time we will be using alcohol based hand sanitiser).  Beavers will be expected to clean their hands on arrival, before going home, and periodically during the meeting.

If leaders need to give first aid requiring close contact, we will wear disposable face masks.  If possible, we will ask the injured person to wear a mask unless that is going to cause them significant distress. 

We will be maintaining a register of who attends which meeting.  We will provide NHS Test and Trace with contact details of those present using the information stored in OSM, if we are requested to do so.

What to bring

Please ensure that all personal items are clearly labelled with the Beaver's name.

Beavers should bring:

  • a bag for items such as coats, drinks bottles, etc.   
  • a bottle of non-fizzy drink,
  • a warm layer (e.g. fleece or hoody),
  • a waterproof coat, 
  • waterproof trousers.

For autumn/winter meetings, Beavers should also bring:

  • a torch (we'd recommend a head torch to keep both hands free),
  • a warm hat,
  • a pair of warm gloves.

Toilet facilities

Please make sure that you use the toilet before coming to Beaver meetings.

For meetings at Hensingham School we currently have a camp toilet (a bucket with a seat in a toilet tent), although we are trying to agree arrangements to use the toilets inside the school.

For meetings held away from the school we will use public/internal toilets where we can, otherwise there may be no toilet facilities.

Explorer Scout Young Leaders and adults will have to wear face coverings whilst using toilet facilities inside a building, Beavers will not.

Group sizes

From March 2021, the guidance that we are following doesn't limit the number of young people that can attend a section meeting providing there is sufficient space to allow activities to be run in a socially distanced way, and there are enough adults available to deliver the activities safely. 

This means that you will not need to sign-up via OSM for our normal weekly meetings at the school.  We may still ask you to sign-up for meetings during holidays, or that we are holding at other locations. 

Other arrangements

Please check your emails as we may have to cancel meetings at short notice; for example, if leaders are not available, or in response to poor weather.

Please make sure that the contact information and other details held on OSM is up to date.

Consent to take part in face-to-face activities

This form is for young people attending Beaver section meetings.

By filling out the details below you are confirming that:

  • you understand the new measures in place and are happy for your child to resume coming to outdoor meetings.
  • you consent for us to provide contact information to the NHS Test and Trace service if we are requested to do so.
  • you have checked the information held on OSM and ensured that it is up to date.

The data captured on this form will be used by 1st Hensingham Scout Group to record consent for youth members to take part in Scout section face-to-face activities outdoors (Amber Readiness Level).    


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